Licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 United States License. Instead, successful requests tend to have common characteristics: Instead of: "Become a member of our organization", Try: "Come to the meeting next Wednesday at 7:00. Sample Letter to Participants Dear participant in the âAIM-HIGHâ Trial, We are writing you as a valued participant in the AIM-HIGH study to share important news before an announcement is made to the general public and news media on Thursday, May 26, 2011. So suppose you have chosen to take pen (or keyboard) in hand and to write a letter to a potential member. If it's a matter of coming to a meeting, make sure the time and place are prominent. But for now, let's see how these letter-writing principles might work in practice, by showing several examples. Why is it in X's interest to work with you, or even keep reading further? You will be asked to provide answers to a series of questions related to (state purpose of study). It may vary in format from a general form letter to a more personal handwritten note. Whether you're soliciting a government or private institution, the letter serves as an introduction to the funding body. Consider using: A distinctive envelope or stationary. You should have set aside the time to do the writing. Time Required In your letter, you can include a few sentences about your organization, and about the issues that it is dealing with. Bobo, K., Kendall, J., & Max, S. (1991). But even if Y doesn't exist, you can: Give the person's name in the salutation (as in, "Dear Patricia," or "Dear Ms. So write a letter: Before you begin, two important preliminary steps: Now, before we get to the heart of the matter, let's remind ourselves that there are different kinds of letter-writing situations: Depending on which situation is true for you, the content, style, and tone of your letter will vary. No 13 Umoren street, All of us do have persuasive skills. The research informed consent form is used for the purpose of freeing students/faculty of any liability while performing a research study with human participants. 0 I am currently enrolled in the (specify program) at Notre Dame de Namur University in Belmont, CA, and am in the process of writing my (i.e., Masterâs Thesis). You want action. If you don't get attention, the reader isn't going to read the letter in the first place, or even open it. Do this in a natural way; say what you feel. In some cases, the letter might be your only membership contact method; it will stand alone. The chance to address an important problem which concerns X or X's organization, The chance to help others that X is concerned with, The chance to meet people through your group that can benefit X, The chance to learn about new sources of funding for X's organization, The chance to stay current about what is going on in X's field, The chance to stay current about what is going on in X's community, The chance to improve one's social status, The chance to strengthen one's self-worth or esteem, The chance to be part of a pleasant social group, and have fun. Also described is your right to withdraw from the study at any time. 56 0 obj <>stream If you have a good cause (and it is good -otherwise you wouldn't be part of it), you have a perfect right, and maybe even a responsibility, to attract others to it. Based on the provided information, the participants must understand how their personal data are being collected, used, stored, disseminated or otherwise made available, or otherwise processed. But in this day and age, the writer has less time to make an impression. Yes, they do. To support you in some other way? To sign up as a formal member? Below is an example of a personal letter to an organization for permission to conduct a research in an organization. To send money? h�bbd``b`*�@�� H0����v�$ ���0 �� Recruitment letters should include the following information We have written a sample recruitment letter with guidance from the UCSF Participant Recruitment Program, which you can view below or download as a Word doc. Naturally, you will write to a friend differently than to the Superintendent of Schools. 1750 NE 167th Street Instead, put your detailed information in a brochure, fact sheet, or flyer that will accompany and supplement the letter, and which also can be duplicated for others to read. Encouraging Involvement in Community Work, Section 1. Informed consent, also known as valid consent, means allowing prospective participants to make informed, free decisions on their involvement by giving them sufficient information about the research and ensuring that there is no explicit or implicit coercion. But those who didnât send their letters enjoyed the benefits of experiencing gratitude nonetheless. What are the benefits for X? Get right to the point. Many people genuinely like opening their mail; and for many of us, a personally addressed letter, with a personal greeting and message, is a pleasure to receive. Adjust the content for your particular study. Consequently, we would appreciate if you can let us know whether you can attend in the next few days. There is a common list of benefits -reasons for joining -that applies in most cases. Your basic reason is to encourage X (X, meaning either gender) to become a member of your organization, in one way or another. Developing a Plan for Increasing Participation in Community Action, Section 2. Writing Letters to Potential Participants, Communications to Promote Interest and Participation, Chapter 7. Your contribution can help change lives. It may vary in format from a general form letter to a more personal handwritten note. (1994). The research study is being conducted by [organization]. This also makes it possible for the recipient of your letter to respond, via e-mail, much more quickly, It saves the trouble of addressing an envelope, buying a stamp, and mailing your letter, The letter is much less likely to get lost on the receiver's desk, For some recipients, it has less stature than a formal letter. But if you are thinking about using e-mail to recruit potential members, take special care to make sure that your message stands out. What is the next step to take? So it's not as if you've never written a persuasive letter before. So let X know what action you want him or her to take. You can also strengthen your appreciation by personalizing it at the end of the letter. There's no need to overdo it. Making Personal Contact with Potential Participants, Section 6. 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